-
An overview of data protection
General information
The following information will provide you with an easy to navigate overview of what will happen with your personal data when you visit this website. The term “personal data” comprises all data that can be used to personally identify you. For detailed information about the subject matter of data protection, please consult our Data Protection Declaration, which we have included beneath this copy.
Data recording on this website
Who is the responsible party for the recording of data on this website (i.e. the “controller”)?
The data on this website is processed by the operator of the website, whose contact information is available under section “Information Required by Law” on this website.
How do we record your data?
We collect your data as a result of your sharing of your data with us. This may, for instance be information you enter into our contact form.
Other data shall be recorded by our IT systems automatically or after you consent to its recording during your website visit. This data comprises primarily technical information (e.g. web browser, operating system or time the site was accessed). This information is recorded automatically when you access this website.
What are the purposes we use your data for?
A portion of the information is generated to guarantee the error free provision of the website. Other data may be used to analyze your user patterns.
What rights do you have as far as your information is concerned?
You have the right to receive information about the source, recipients and purposes of your archived personal data at any time without having to pay a fee for such disclosures. You also have the right to demand that your data are rectified or eradicated. If you have consented to data processing, you have the option to revoke this consent at any time, which shall affect all future data processing. Moreover, you have the right to demand that the processing of your data be restricted under certain circumstances. Furthermore, you have the right to log a complaint with the competent supervising agency.
Please do not hesitate to contact us at any time under the address disclosed in section “Information Required by Law” on this website if you have questions about this or any other data protection related issues.
-
Hosting and Content Delivery Networks (CDN)
Hosting
We host our website on our own servers. Any data potentially collected during operation of this website may/will be stored on our servers. This may include IP addresses, meta data, communications data, website access data and other data generated by this website.
Script Libraries
We use different script libraries to implement certain functions on our website. If you have activated Java Script in your browser and have not installed a Java Script Blocker, your browser can transmit personal data to the library’s server.
Processing is based on Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in programming and optimising the functionality of his website using script libraries.
In order to prevent the execution of Java-Script code as a whole, you can install a Java-Script blocker.
BootstrapCDN (MaxCDN)
This website uses the bootstrap technology for a modern design and presentation of the offered content on different devices. The provider is NetDNA, LLC. (MaxCDN), 3575 Cahuenga Blvd West suite 330, Los Angeles, Ca 90068, USA.
To increase the loading speed of our websites, we use the BootstrapCDN (Content Delivery Network) from MaxCDN to deliver libraries to your browser. It is very likely that you have already downloaded one of these libraries from the BootstrapCDN by visiting another website. In this case, your browser can access the cached copy. If your browser does not have a cached copy or download the file from the BootstrapCDN for some other reason, your IP address will be transmitted to MaxCDN during the connection to the BootstrapCDN server.
The processing is based on our legitimate interest in providing you with a functioning Internet presence. The processing is based on Art. 6 para. 1 lit. f GDPR. The website operator has a justified interest in the optimised presentation of the contents.
Further information on data protection at NetDNA, LLC. (MaxCDN) can be found at: https://www.maxcdn.com/legal/#pp
Execution of a contract data processing agreement
In order to guarantee processing in compliance with data protection regulations, we have concluded an order processing contract with our host.
-
General information and mandatory information
Data protection
The operators of this website and its pages take the protection of your personal data very seriously. Hence, we handle your personal data as confidential information and in compliance with the statutory data protection regulations and this Data Protection Declaration.
Whenever you use this website, a variety of personal information will be collected. Personal data comprises data that can be used to personally identify you. This Data Protection Declaration explains which data we collect as well as the purposes we use this data for. It also explains how, and for which purpose the information is collected.
We herewith advise you that the transmission of data via the Internet (i.e. through e-mail communications) may be prone to security gaps. It is not possible to completely protect data against third-party access.
Information about the responsible party (referred to as the “controller” in the GDPR)
The data processing controller on this website is:
MSS Managed Security Services GmbH
Mombacher Straße 40
55122 Mainz
Phone: (06131) 55337-0
E-mail: info@mssgmbh.com
The controller is the natural person or legal entity that single-handedly or jointly with others makes decisions as to the purposes of and resources for the processing of personal data (e.g. names, e-mail addresses, etc.).
Storage duration
Unless a more specific storage period has been specified in this privacy policy, your personal data will remain with us until the purpose for which it was collected no longer applies. If you assert a justified request for deletion or revoke your consent to data processing, your data will be deleted, unless we have other legally permissible reasons for storing your personal data (e.g. tax or commercial law retention periods); in the latter case, the deletion will take place after these reasons cease to apply.
Designation of a data protection officer as mandated by law
We have appointed a data protection officer for our company.
Datenbeschützerin Regina Stoiber GmbH
Regina Stoiber
Unterer Sand 9
94209 Regen
Phone: 09921 906 27 20
E-mail: info@datenbeschuetzerin.de
Information on data transfer to the USA
Our website uses, in particular, tools from companies based in the USA. When these tools are active, your personal information may be transferred to the US servers of these companies. We must point out that the USA is not a safe third country within the meaning of EU data protection law. US companies are required to release personal data to security authorities without you as the data subject being able to take legal action against this. The possibility cannot therefore be excluded that US authorities (e.g. secret services) may process, evaluate and permanently store your data on US servers for monitoring purposes. We have no influence over these processing activities.
Revocation of your consent to the processing of data
A wide range of data processing transactions are possible only subject to your express consent. You can also revoke at any time any consent you have already given us. This shall be without prejudice to the lawfulness of any data collection that occurred prior to your revocation.
Right to object to the collection of data in special cases; right to object to direct advertising (Art. 21 GDPR)
IN THE EVENT THAT DATA ARE PROCESSED ON THE BASIS OF ART. 6 SECT. 1 LIT. E OR F GDPR, YOU HAVE THE RIGHT TO AT ANY TIME OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA BASED ON GROUNDS ARISING FROM YOUR UNIQUE SITUATION. THIS ALSO APPLIES TO ANY PROFILING BASED ON THESE PROVISIONS. TO DETERMINE THE LEGAL BASIS, ON WHICH ANY PROCESSING OF DATA IS BASED, PLEASE CONSULT THIS DATA PROTECTION DECLARATION. IF YOU LOG AN OBJECTION, WE WILL NO LONGER PROCESS YOUR AFFECTED PERSONAL DATA, UNLESS WE ARE IN A POSITION TO PRESENT COMPELLING PROTECTION WORTHY GROUNDS FOR THE PROCESSING OF YOUR DATA, THAT OUTWEIGH YOUR INTERESTS, RIGHTS AND FREEDOMS OR IF THE PURPOSE OF THE PROCESSING IS THE CLAIMING, EXERCISING OR DEFENCE OF LEGAL ENTITLEMENTS (OBJECTION PURSUANT TO ART. 21 SECT. 1 GDPR).
IF YOUR PERSONAL DATA IS BEING PROCESSED IN ORDER TO ENGAGE IN DIRECT ADVERTISING, YOU HAVE THE RIGHT TO AT ANY TIME OBJECT TO THE PROCESSING OF YOUR AFFECTED PERSONAL DATA FOR THE PURPOSES OF SUCH ADVERTISING. THIS ALSO APPLIES TO PROFILING TO THE EXTENT THAT IT IS AFFILIATED WITH SUCH DIRECT ADVERTISING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR DIRECT ADVERTISING PURPOSES (OBJECTION PURSUANT TO ART. 21 SECT. 2 GDPR).
Right to log a complaint with the competent supervisory agency
In the event of violations of the GDPR, data subjects are entitled to log a complaint with a supervisory agency, in particular in the member state where they usually maintain their domicile, place of work or at the place where the alleged violation occurred. The right to log a complaint is in effect regardless of any other administrative or court proceedings available as legal recourses.
Right to data portability
You have the right to demand that we hand over any data we automatically process on the basis of your consent or in order to fulfil a contract be handed over to you or a third party in a commonly used, machine readable format. If you should demand the direct transfer of the data to another controller, this will be done only if it is technically feasible.
SSL and/or TLS encryption
For security reasons and to protect the transmission of confidential content, such as purchase orders or inquiries you submit to us as the website operator, this website uses either an SSL or a TLS encryption program. You can recognize an encrypted connection by checking whether the address line of the browser switches from “http://” to “https://” and also by the appearance of the lock icon in the browser line.
If the SSL or TLS encryption is activated, data you transmit to us cannot be read by third parties.
Information about, rectification and eradication of data
Within the scope of the applicable statutory provisions, you have the right to at any time demand information about your archived personal data, their source and recipients as well as the purpose of the processing of your data. You may also have a right to have your data rectified or eradicated. If you have questions about this subject matter or any other questions about personal data, please do not hesitate to contact us at any time at the address provided in section “Information Required by Law.”
Right to demand processing restrictions
You have the right to demand the imposition of restrictions as far as the processing of your personal data is concerned. To do so, you may contact us at any time at the address provided in section “Information Required by Law.” The right to demand restriction of processing applies in the following cases:
- In the event that you should dispute the correctness of your data archived by us, we will usually need some time to verify this claim. During the time that this investigation is ongoing, you have the right to demand that we restrict the processing of your personal data.
- If the processing of your personal data was/is conducted in an unlawful manner, you have the option to demand the restriction of the processing of your data in lieu of demanding the eradication of this data.
- If we do not need your personal data any longer and you need it to exercise, defend or claim legal entitlements, you have the right to demand the restriction of the processing of your personal data instead of its eradication.
- If you have raised an objection pursuant to Art. 21 Sect. 1 GDPR, your rights and our rights will have to be weighed against each other. As long as it has not been determined whose interests prevail, you have the right to demand a restriction of the processing of your personal data.
If you have restricted the processing of your personal data, these data – with the exception of their archiving – may be processed only subject to your consent or to claim, exercise or defend legal entitlements or to protect the rights of other natural persons or legal entities or for important public interest reasons cited by the European Union or a member state of the EU.
Rejection of unsolicited e-mails
We herewith object to the use of contact information published in conjunction with the mandatory information to be provided in section “Information Required by Law” to send us promotional and information material that we have not expressly requested. The operators of this website and its pages reserve the express right to take legal action in the event of the unsolicited sending of promotional information, for instance via SPAM messages.
-
Recording of data on this website
Cookies
Our websites and pages use what the industry refers to as “cookies.” Cookies are small text files that do not cause any damage to your device. They are either stored temporarily for the duration of a session (session cookies) or they are permanently archived on your device (permanent cookies). Session cookies are automatically deleted once you terminate your visit. Permanent cookies remain archived on your device until you actively delete them or they are automatically eradicated by your web browser.
In some cases, it is possible that third-party cookies are stored on your device once you enter our site (third-party cookies). These cookies enable you or us to take advantage of certain services offered by the third party (e.g. cookies for the processing of payment services).
Cookies have a variety of functions. Many cookies are technically essential since certain website functions would not work in the absence of the cookies (e.g. the shopping cart function or the display of videos). The purpose of other cookies may be the analysis of user patterns or the display of promotional messages.
Cookies, which are required for the performance of electronic communication transactions (required cookies) or for the provision of certain functions you want to use (functional cookies, e.g. for the shopping cart function) or those that are necessary for the optimization of the website (e.g. cookies that provide measurable insights into the web audience), shall be stored on the basis of Art. 6 Sect. 1 lit. f GDPR, unless a different legal basis is cited. The operator of the website has a legitimate interest in the storage of cookies to ensure the technically error free and optimized provision of the operator’s services. If your consent to the storage of the cookies has been requested, the respective cookies are stored exclusively on the basis of the consent obtained (Art. 6 Sect. 1 lit. a GDPR); this consent may be revoked at any time.
You have the option to set up your browser in such a manner that you will be notified any time cookies are placed and to permit the acceptance of cookies only in specific cases. You may also exclude the acceptance of cookies in certain cases or in general or activate the delete function for the automatic eradication of cookies when the browser closes. If cookies are deactivated, the functions of this website may be limited.
In the event that third-party cookies are used or if cookies are used for analytical purposes, we will separately notify you in conjunction with this Data Protection Policy and, if applicable, ask for your consent.
Server log files
The provider of this website and its pages automatically collects and stores information in so-called server log files, which your browser communicates to us automatically. The information comprises:
- The type and version of browser used
- The used operating system
- Referrer URL
- The hostname of the accessing computer
- The time of the server inquiry
- The IP address
This data is not merged with other data sources.
This data is recorded on the basis of Art. 6 Sect. 1 lit. f GDPR. The operator of the website has a legitimate interest in the technically error free depiction and the optimization of the operator’s website. In order to achieve this, server log files must be recorded.
Request by e-mail, telephone or fax
If you contact us by e-mail, telephone or fax, your request, including all resulting personal data (name, request) will be stored and processed by us for the purpose of processing your request. We do not pass these data on without your consent.
These data are processed on the basis of Art. 6 Sect. 1 lit. b GDPR if your inquiry is related to the fulfillment of a contract or is required for the performance of pre-contractual measures. In all other cases, the data are processed on the basis of our legitimate interest in the effective handling of inquiries submitted to us (Art. 6 Sect. 1 lit. f GDPR) or on the basis of your consent (Art. 6 Sect. 1 lit. a GDPR) if it has been obtained.
The data sent by you to us via contact requests remain with us until you request us to delete, revoke your consent to the storage or the purpose for the data storage lapses (e.g. after completion of your request). Mandatory statutory provisions – in particular statutory retention periods – remain unaffected.
Registration on this website
We offer our customers the possibility of a customer login at https://portal.mssgmbh.com. The access data is created by us and transmitted to the customer. For important changes, for example regarding the extent of the offer or for technically necessary changes, we use the e-mail address provided in order to inform you. The processing of the submitted data is carried out for the purpose of implementing the user relationship established by the registration and, if necessary, for the initiation of further contracts (Art. 6 Para. 1 lit. b DSGVO). The data collected will be stored by us for as long as you instruct us to do so. Legal retention periods remain unaffected.
-
Plug-ins and Tools
Google Web Fonts
To ensure that fonts used on this website are uniform, this website uses so-called Web Fonts provided by Google. When you access a page on our website, your browser will load the required web fonts into your browser cache to correctly display text and fonts.
To do this, the browser you use will have to establish a connection with Google’s servers. As a result, Google will learn that your IP address was used to access this website. The use of Google Web Fonts is based on Art. 6 Sect. 1 lit. f GDPR. The website operator has a legitimate interest in a uniform presentation of the font on the operator’s website. If a respective declaration of consent has been obtained (e.g. consent to the archiving of cookies), the data will be processed exclusively on the basis of Art. 6 Sect. 1 lit. a GDPR. Any such consent may be revoked at any time.
If your browser should not support Web Fonts, a standard font installed on your computer will be used.
For more information on Google Web Fonts, please follow this link: https://developers.google.com/fonts/faq and consult Google’s Data Privacy Declaration under: https://policies.google.com/privacy?hl=en.
Font Awesome
This page uses Font Awesome for the uniform representation of fonts and symbols. Provider is Fonticons, Inc. 6 Porter Road Apartment 3R, Cambridge, Massachusetts, USA.
When you call up a page, your browser loads the required fonts into its browser cache to display texts, fonts and symbols correctly. For this purpose, the browser you use must connect to the servers of Font Awesome. This allows Font Awesome to know that your IP address has been used to access this website. The use of Font Awesome is based on Art. 6(1)(f) GDPR. We have a legitimate interest in the uniform presentation of the typeface on our website. If consent has been requested (e.g. consent to the storage of cookies), processing will be carried out exclusively on the basis of Art. 6(1)(a) GDPR; consent may be revoked at any time.
If your browser does not support Font Awesome, a standard font from your computer will be used.
Further information about Font Awesome can be found in the Font Awesome privacy policy at: https://fontawesome.com/privacy.
-
eCommerce and payment service providers
Processing of data (customer and contract data)
We collect, process and use personal data only to the extent necessary for the establishment, content organization or change of the legal relationship (data inventory). These actions are taken on the basis of Art. 6 Sect. 1 lit. b GDPR, which permits the processing of data for the fulfilment of a contract or pre-contractual actions. We collect, process and use personal data concerning the use of this website (usage data) only to the extent that this is necessary to make it possible for users to utilize the services and to bill for them.
The collected customer data shall be eradicated upon completion of the order or the termination of the business relationship. This shall be without prejudice to any statutory retention mandates.
-
Custom Services
Job Applications
We offer website visitors the opportunity to submit job applications to us (e.g. via e-mail, via postal services on by submitting the online job application form). Below, we will brief you on the scope, purpose and use of the personal data collected from you in conjunction with the application process. We assure you that the collection, processing and use of your data will occur in compliance with the applicable data privacy rights and all other statutory provisions and that your data will always be treated as strictly confidential.
Scope and purpose of the collection of data
If you submit a job application to us, we will process any affiliated personal data (e.g. contact and communications data, application documents, notes taken during job interviews, etc.), if they are required to make a decision concerning the establishment or an employment relationship. The legal grounds for the aforementioned are § 26 New GDPR according to German Law (Negotiation of an Employment Relationship), Art. 6 Sect. 1 lit. b GDPR (General Contract Negotiations) and – provided you have given us your consent – Art. 6 Sect. 1 lit. a GDPR. You may revoke any consent given at any time. Within our company, your personal data will only be shared with individuals who are involved in the processing of your job application.
If your job application should result in your recruitment, the data you have submitted will be archived on the grounds of § 26 New GDPR and Art. 6 Sect. 1 lit. b GDPR for the purpose of implementing the employment relationship in our data processing system.
Data Archiving Period
If we are unable to make you a job offer or you reject a job offer or withdraw your application, we reserve the right to retain the data you have submitted on the basis of our legitimate interests (Art. 6 para. 1 lit. f GDPR) for up to 6 months from the end of the application procedure (rejection or withdrawal of the application). Afterwards the data will be deleted, and the physical application documents will be destroyed. The storage serves in particular as evidence in the event of a legal dispute. If it is evident that the data will be required after the expiry of the 6-month period (e.g. due to an impending or pending legal dispute), deletion will only take place when the purpose for further storage no longer applies.
Longer storage may also take place if you have given your agreement (Article 6 (1) (a) GDPR) or if statutory data retention requirements preclude the deletion.
Admission to the applicant pool
If we do not make you a job offer, you may be able to join our applicant pool. In case of admission, all documents and information from the application will be transferred to the applicant pool in order to contact you in case of suitable vacancies.
Admission to the applicant pool is based exclusively on your express agreement (Art. 6 para. 1 lit. a GDPR). The submission agreement is voluntary and has no relation to the ongoing application procedure. The affected person can revoke his agreement at any time. In this case, the data from the applicant pool will be irrevocably deleted, provided there are no legal reasons for storage.
The data from the applicant pool will be irrevocably deleted no later than two years after consent has been granted.
Duty to inform customers according to GDPR Article 13 and Article 14
The protection of your data and the transparency of its processing is very important to us. Therefore, we hereby comply with our obligation to provide information about the circumstances of processing in accordance with Article 13 and Article 14 of the General Data Protection Regulation (GDPR).
The following rights result from the processing of your personal data:
- Right to information (see Article 15 GDPR)
- Right to rectification (see Article 16 GDPR).
- Right to erasure (see Article 17 GDPR)
- Right to restriction of data (see Article 18 GDPR).
- Right to object (see Article 21 GDPR).
- Right to data portability (see Article 20 GDPR)
Right of withdrawal: If the processing is based on GDPR Article 6 (1)(a) or GPDR Article 9 (2)(a), you have the right to withdraw your consent at any time. Previously processed data remain unaffected by the revocation.
Contact details of the data protection officer: Regina Stoiber, Datenbeschützerin Regina Stoiber GmbH, Unterer Sand 9, 94209 Regen, phone: 09921 906 2720, E-mail: info@datenbeschuetzerin.de
Phone: (0 61 31) 2 08-24 49
Fax: (0 61 31) 2 08-24 97
Website: http://www.datenschutz.rlp.de/
E-mail: poststelle@datenschutz.rlp.de
MSS Managed Security Services GmbH
Represented by: Oliver Wobst
Mombacher Str. 40
55122 Mainz
Phone: 06 131 55 33 70
E-mail: info@mssgmbh.com
The controller is the natural or legal person who alone or jointly with others determines the purposes and means of the processing of personal data (e.g. names, e-mail addresses, etc.).
Data transfer to third countries (countries outside the European Economic Area – EEA) only takes place if this is necessary for the execution of the service contract or if you have given us your consent or if this is otherwise legally permissible. In this case, we take measures to ensure the protection of your data, for example through contractual regulations. We only transfer data to recipients who ensure the protection of your data in accordance with the provisions of the GDPR for transfers to third countries (Article 44 to 49 GDPR).
1 Data processing within the scope of order processing
1.1 Order processing / data processing on behalf
To process your order or request, personal data of contact persons (name, address, e-mail address, telephone number, cell phone number) is collected as part of the process. Depending on the order, the person in charge receives access and insight into the client’s IT-systems and thus possibly also to personal data (e.g. log files).
Forwarding takes place internally to the necessary departments and, if necessary, to external parties (e.g.: shipping service providers/business partners/subcontractors/manufacturers) in order to be able to process the order further.
The data is stored within the scope of the statutory retention obligations.
1.2 Communication
In order to contact you, we will write you an e-mail, with further information, to process your inquiry, your order or as part of our general business relationship. For this purpose, your e-mail address, the e-mail content and the history of the communication are recorded. The e-mails are hosted by an external service provider. The provider is Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399, USA. For details on data processing, please refer to the Microsoft Teams privacy policy: https://privacy.microsoft.com/de-de/privacystatement. An order processing agreement has been concluded with the provider.
Furthermore, we can also call you by telephone using the telephone or cell phone number stored with us.
The processing of data is based on the fulfillment of a contract according to GDPR Article 6 (1)(b), which allows the processing of data for the fulfillment of a contract or pre-contractual measures (customer relationship, contracts with business partners).
Data is only passed on if this has been agreed with you or is necessary for the current business transaction.
Your data will be stored by us on our e-mail systems within the scope of the statutory retention obligation.
2 Data processing in IT systems
2.1 Contact and address management
In order to manage all contact information of business partners and customers, we store the contacts in our system, in which name, contact person if applicable, address, telephone number, cell phone number and e-mail address are stored.
The data collection is based on a legitimate interest according to GDPR Article 6 (1)(f) to manage contact information of employees and business partners in an organized manner.
Only our employees have access to this system. The external service provider [name, address, zip code, city] has been commissioned to provide technical support. An order processing agreement has been concluded with the service provider.
Your contact data will be stored for the duration of the business relationship and for the duration of the legal retention period.
2.2 Audio and video conferencing
2.2.1 Data processing
Among other tools, we use online conferencing tools in order to communicate with our customers. The tools we use are listed below in detail. If you communicate with us via video or audio conference via the Internet, your personal data will be collected and processed by us and the provider of the respective conference tool.
The conference tools thereby collect all data that you provide/enter to use the tools (e-mail address and/or your telephone number). Furthermore, the conference tools process the duration of the conference, start and end (time) of participation in the conference, number of participants and other “context information” related to the communication process (metadata).
Furthermore, the provider of the tool processes all technical data required to handle online communication. This includes in particular IP addresses, MAC addresses, device IDs, device type, operating system type and version, client version, camera type, microphone or speaker, and the type of connection.
If content is exchanged, uploaded or otherwise made available within the tool, this is also stored on the servers of the tool providers. Such content includes especially cloud recordings, chat/ instant messages, voicemails, uploaded photos and videos, files, whiteboards, and other information shared while using the service.
Please note that we do not have full control over the data processing operations of the tools used. Our options are significantly based on the company policy of the respective provider. For further information on data processing by the conference tools, please refer to the privacy statements of the respective tools being used. They are listed below this text.
2.2.2 Purpose and legal basis
The conference tools are used in order to communicate with prospective or existing contractual partners or to offer certain services to our customers (GDPR Article 6 (1) (b)). Furthermore, the use of the tools serves the general simplification and acceleration of communication with us or our company (legitimate interest within the meaning of GDPR Article 6 (1)(f). Insofar as consent has been requested, the tools in question are used on the basis of this consent; consent can be revoked at any time with effect for the future.
2.2.3 Duration of storage
The data collected directly by us via the video and conference tools is deleted from our systems as soon as you request us to delete it, revoke your consent to store it, or as soon as the purpose for storing the data no longer applies. Stored cookies remain on your terminal device until you delete them. Mandatory legal retention periods remain unaffected.
We have no influence on the storage period of your data, which is stored by the operators of the conference tools for their own purposes. For details, please contact the operators of the conference tools directly.
2.3 Conference tools in use
We apply the following conference tools:
2.3.1 Microsoft Teams
We use Microsoft Teams. The provider is Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399, USA. For details on data processing, please refer to the Microsoft Teams privacy policy: https://privacy.microsoft.com/de-de/privacystatement.
2.3.2 Order processing
We have concluded an order processing agreement (AVV) with the above-mentioned provider. This is a contract required by data protection law, which ensures that the provider only processes the personal data of our website visitors in accordance with our instructions and in compliance with the GDPR.
2.4 File exchange via MSS-Share
We use our own system MSS-Share for file exchange with you.
Through MSS-Share it is possible for us to exchange files with you or upload content for you. When you upload content, it is stored on our servers. A connection to our server is also established so that we can determine that you have visited our system.
The use of MSS-Share is based on GDPR Article 6 (1)(f). The controller has a legitimate interest in a reliable and efficient data exchange system.
2.5 Guest WLAN
We offer our guests the possibility of internet access. For this you will receive access to our guest WLAN. You can get access by asking the managing director or the deputy.
Your name and the log data will be stored in our system.
The use of the WLAN is based on a voluntary consent according to GDPR Article 6 (1)(a). You can informally revoke your consent at any time. However, this will result in you no longer being able to use the Internet access.
Data will only be passed on if this has been agreed with you or is necessary for the current incident.
The log data is stored for three months and then deleted from the system.
3 Financial accounting
3.1 Financial accounting
We have mapped a process in our company´s IT systems to handle financial accounting. It is possible that personal data of contact persons or invoice information (name, address, e-mail address, telephone number, cell phone number) will be processed as part of the handling.
The processing is based on a legal requirement pursuant to GDPR Article 6 (1) (c). The processing is necessary for compliance with a legal obligation which the controller is subject to (principles of proper accounting).
Data will be forwarded to our responsible tax advisor.
The data will be stored within the scope of the statutory retention obligations.
3.2 Dunning
In the event of outstanding debts, these are dunned and, in the event of non-payment, transmitted to service providers (lawyer, collection agency). For this purpose, name, address and the amount of the outstanding debt are required.
The processing is based on a contract or pre-contractual measure according to GDPR Article 6 (1)(b).
Data will be forwarded to the service provider (lawyer, collection agency, etc.).
The data will be stored within the scope of the statutory retention obligations.
4 Facility Management
4.1 Video surveillance system (access protection)
Data is recorded by video cameras in the entrance area of the company premises in order to be able to provide evidence to law enforcement authorities in the event of trespassing.
The processing of the data is based on a business purpose according to GDPR Article 6 (1)(f). The controller has a legitimate interest to regulate access to the company premises and to prevent or detect criminal offenses.
The video footage is deleted after 72 hours.
5 Other
5.1 Paper – file disposal / data carrier disposal
Paper documents and data carriers containing personal data which are no longer required are destroyed. This complies with the deletion deadlines of the retention period.
All data from the customer relationship could be on the documents and paper carriers.
The processing of the data is based on a legal requirement according to GDPR Article 6 (1)(c). The processing is necessary for the fulfillment of a legal obligation which the responsible party is subject to.
Data will not be passed on or stored.
5.2 Data protection management
You can contact the external data protection officer at any time by e-mail at info@datenbeschuetzerin.de or by telephone at 09921 9062720.
In doing so, your name, reason for the inquiry, facts of the case, any data of the person concerned stored in the system will be collected and stored.
The processing of the data is based on the fulfillment of a contract according to GDPR Article 6 (1)(b), which allows the processing of data for the fulfillment of a contract or pre-contractual measure (service contract, employment contract).
Information will only be passed on with your consent.
Your personal data will be stored for as long as required for the purpose. Statutory retention obligations remain unaffected.
6 Our social media presences
6.1 Data processing through social networks
We maintain publicly accessible profiles on social networks. The social networks used by us in detail can be found below.
Social networks such as Facebook, Twitter, etc. can generally analyze your user behavior extensively when you visit their website or a website with integrated social media content (e.g. like buttons or advertising banners). Visiting our social media presences triggers numerous processing operations relevant to data protection. In detail:
If you are logged into your social media account and visit our social media presence, the operator of the social media portal can assign this visit to your user account. However, your personal data may also be collected under certain circumstances if you are not logged in or do not have an account with the respective social media portal. In this case, this data collection takes place, for example, via cookies that are stored on your end device or by recording your IP address.
With the help of the data collected in this way, the operators of the social media portals can create user profiles in which your preferences and interests are stored. In this way, you can be shown interest-based advertising inside and outside the respective social media presence. Provided you have an account with the respective social network, the interest-based advertising may be displayed on all devices on which you are or were logged in.
Please also note that we cannot track all processing on the social media portals. Depending on the provider, further processing operations may therefore be carried out by the operators of the social media portals. For details, please refer to the terms of use and data protection provisions of the respective social media portals.
6.2 Legal basis
Our social media presences are intended to ensure the most comprehensive presence possible on the Internet. This is a legitimate interest within the meaning of GDPR Article 6 (1)(f). The analysis processes initiated by the social networks may be based on different legal bases, which are to be specified by the operators of the social networks (e.g. consent within the meaning of GDPR Article 6 (1)(a).
6.3 Responsible party and assertion of rights
If you visit one of our social media sites (e.g. Facebook), we are jointly responsible with the operator of the social media platform for the data processing operations triggered during this visit. In principle, you can assert your rights (information, correction, deletion, restriction of processing, data portability and complaint) both vis-à-vis us and vis-à-vis the operator of the respective social media portal (e.g. vis-à-vis Facebook).
Please note that despite the joint responsibility with the social media portal operators, we do not have full influence on the data processing operations of the social media portals. Our options are largely determined by the corporate policy of the respective provider.
6.4 Storage period
The data collected directly by us via the social media presence will be deleted from our systems as soon as you request us to delete it, revoke your consent to store it, or the purpose for storing the data no longer applies. Stored cookies remain on your terminal device until you delete them. Mandatory legal provisions – in particular retention periods – remain unaffected.
We have no influence on the storage period of your data, which is stored by the operators of social networks for their own purposes. For details, please contact the operators of the social networks directly (e.g. in their privacy policy, see below).
6.5 Social networks in detail
6.5.1 XING
We have a profile on XING. The provider is New Work SE, Dammtorstraße 30, 20354 Hamburg, Germany. For details on how they handle your personal data, please refer to XING’s privacy policy: https://privacy.xing.com/de/datenschutzerklaerung.
6.5.2 LinkedIn
We have a profile on LinkedIn. The provider is LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland. LinkedIn uses advertising cookies.
If you would like to disable LinkedIn advertising cookies, please use the following link: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out.
Data transfer to the USA is based on the standard contractual clauses of the EU Commission. Details can be found here: https://www.linkedin.com/legal/l/dpa and https://www.linkedin.com/legal/l/eu-sccs.
For details on their handling of your personal data, please refer to LinkedIn’s privacy policy:: https://www.linkedin.com/legal/privacy-policy.
